Getting the Admin Support You Actually Need

Workshop Duration: 1 hour

Cost: $75.00

Are you spending more time on admin than clinical work?

Unsure whether to hire a VA, admin assistant or practice manager?

Learn how to identify the right type of support, structure roles effectively and implement systems that free you to focus on Occupational Therapy.

Purchase this workshop

What will you learn?

In this session, you will build practical knowledge and strategies to identify the right administrative support for your practice and implement systems that protect your time.

You will learn how to:

Audit your administrative workload and identify tasks suitable for delegation
Decide when administrative support is needed as your practice grows
Differentiate between virtual assistants, Online Business Managers and internal admin roles
Understand contractor versus employee considerations including key employment obligations
Implement workflows and systems that support delegation and streamlined administration
Develop clear job descriptions and recruitment processes for admin roles
Establish effective onboarding, communication and task handover systems

Who is this workshop for?

This session is designed for Occupational Therapists working in private practice or running small allied health businesses who want to reduce administrative overwhelm and build sustainable systems.

It will be particularly valuable for:

Practice owners experiencing increasing administrative workload
Occupational Therapists considering hiring their first admin support
Clinic owners wanting to refine administrative systems as their business grows
Occupational Therapists wanting clarity on outsourcing options such as virtual assistants or Online Business Managers

Why attend?
Strengthening administrative systems is essential for sustainable practice growth and protecting clinician time. In this session you will gain:

A clear framework for deciding when and how to delegate administrative work
Practical insight into different admin support roles including VAs, OBMs and internal staff
Guidance on recruitment, onboarding and role design
Strategies to streamline workflows and reduce administrative bottlenecks
Tools to help you focus more time on clinical practice, leadership and business growth

What's included?

Gain online access to the workshop – live workshops are delivered via Zoom, while self-paced options include access to recorded sessions
Download workshop slides and any resources provided by the presenter
Enjoy six months of access to the recording and resources via your Verve OT Learning Library
Receive a certificate of completion for your CPD records, available via email upon completion of the workshop

Admin Task Audit Worksheet

Map out all the administrative tasks currently sitting on your plate and see exactly where your time is going. This worksheet helps you identify what can be delegated, what needs systems and what should stay within your role.

Weekly Time Tracking Planner

Track how your work hours are actually spent across clinical work, reports, admin and business tasks. This planner helps you spot time drains quickly so you can make informed decisions about what support your practice really needs.

Included with your workshop in your Verve OT Learning Library

Considering more than one workshop?

Add them all to your cart and finalise your purchase in one easy step

About the Presenter

Alyce Svensk is a paediatric Occupational Therapist, educator and mentor with a passion for helping therapists feel confident in their work and clear in their direction. Alyce has over 14 years of industry experience, which includes founding and leading paediatric private practice Sensational Start OT from 2017 to 2024.

Alyce now focuses on supporting OTs through a mix of supervision, mentoring, clinical education and business support, all grounded in real-life practice as The OT Coach Australia.

Alyce offers practical, down-to-earth workshops, 1:1 and group supervision, peer mentoring and tailored programs for therapists at different stages of their careers. The OT Coach can support you, whether you're new to paediatrics, building a private practice, leading a team or just trying to find your rhythm again.

Alyce's approach is always about making things clearer, more achievable and more sustainable for every therapist. Alyce helps therapists bridge the gap between theory and practice with confidence. This is achieved through the following podcasts hosted by Alyce:
🎙 OT Coaching Confidential – real-life mentoring conversations that help therapists feel less alone
🎙 OT Unplugged – big-picture reflections on the future of OT, co-hosted with Sarah Collinson and Nikki Cousins.

Across all of her work, Alyce’s focus remains the same: helping therapists build meaningful careers – rooted in clarity, connection, and confidence.

What Are Others Saying?

"Helpful information and really considered the options available and how this would be different for each stage of a business."

Isabeau J, Occupational Therapist

"Helpful in clarifying detail of what I need, what to delegate, expectations of assistants/admin managers. Do it for the clarity! and costs"

Linda R, Occupational Therapist